Digital Archivist
Ready to elevate our digital assets? Join us as a Digital Archivist and lead the charge in curating, organizing, and maintaining brand consistency across all visual content!
We're looking for a talented and detail-oriented Digital Archivist to join our team and play a crucial role in managing and curating our visual assets to ensure top-notch quality, consistency, and brand alignment. In this role, you’ll oversee our Digital Asset Management (DAM) system, establish naming conventions, tagging, and categorization, while ensuring proper user access.
You’ll work closely with various teams to curate high-quality imagery for proposals, presentations, and marketing materials, while also providing training on DAM best practices. Additionally, you'll ensure compliance with licensing, copyright, and image usage guidelines.
Reporting to the Director of Marketing, this position offers a hybrid work environment where you'll have the flexibility to work independently and collaborate with a dynamic team. If you're passionate about visual organization and maintaining brand integrity, we want to hear from you!
As the Digital Archivist, you will:
- Oversee and manage commissioned photography, ensuring all visual assets meet brand and quality standards. Work with marketing teams to curate impactful imagery for proposals, presentations, and award submissions.
- Establish and maintain structured naming conventions, tagging, and categorization for efficient asset retrieval. Manage user access, permissions, and system integrity.
- Align digital assets with the firm’s architectural language, design ethos, and brand identity, ensuring consistency across all visual materials.
- Serve as the liaison between departments to facilitate the effective use of digital assets. Train staff on DAM system best practices to optimize workflow efficiency.
- Develop and implement guidelines for image licensing, copyright adherence, and proper usage, ensuring legal and brand compliance.
- Regularly audit and update the digital archive to ensure assets are relevant, organized, and accessible for cross-functional teams.
- Identify opportunities to enhance the digital archiving process, integrating new technologies and best practices to improve efficiency and usability.
As the Digital Archivist, you will need to possess the following competencies:
- Excellent collaboration and communication skills to work across departments
- Strong organizational and analytical skills to maintain a structured archive
- Detail-oriented with aesthetic sensibility to curate high-quality imagery
- Ability to train and support staff in DAM best practices
- Strong problem-solving skills to optimize workflow efficiency
- Ability to work in an environment with frequent interruptions and distractions
- Attention to Detail and Multi-Tasking
- Interest and/or passion for Architectural and Interior Design
To help you in achieving your objectives, you will have:
- Bachelor’s degree in Library and Information Science, Digital Archiving, Media Management, Graphic Design, or a related field
- 3–5 years of experience in digital asset management, visual archiving, or content curation, preferably within an architectural, design, or creative industry.
- Certification in Digital Asset Management (DAM) or Metadata Standards an asset
- Experience with Adobe Creative Suite, DAM systems, and content management platforms.
- Knowledge of image licensing, copyright laws, and intellectual property rights.
Our Culture and Environment
HPA is thrilled to announce that we have been awarded the prestigious "Great Place to Work" certification for both 2024 and 2025 in Canada and recognized as one of the "Best Workplaces" in professional services for 2024.
At HPA, we believe that our people are our greatest asset, and we understand that embracing diversity and promoting inclusivity is essential to fostering an innovative, collaborative workforce. This commitment to our employees and their well-being is one of the driving forces behind our company's continued success.
We value the importance of attracting and engaging employees with diverse identities and perspectives. Our firm's identity is rooted in this belief. We prioritize creating an inclusive and diverse work environment where all employees receive equal respect and dignity, regardless of race, ethnicity, gender, sexual orientation, age, religion, disability, or any other characteristic protected by law.
HPA is committed to excellence in our beautiful projects and creating an inspiring work environment for all. With the feedback from all our amazing employees, we’re continuing to drive change and innovation to continually improve our employee experience and culture. Our studio is a spacious and open work environment that embodies the firm's design aesthetic and working process of creativity, collaboration, and innovation. We strongly believe that architecture has the power to enhance the human experience, and our studio reflects this belief.
Our growing team of talented individuals works in a comfortable and functional space with ergonomic chairs, spacious desks, cutting-edge IT tools, and state-of-the-art facilities that support them in their roles.
Our core working hours are Mon to Fri, 9:00 – 6:00. However, we also offer hybrid and flexible work for eligible roles.
We offer great benefits such as Medical, Dental and Vision Insurance, life insurance, employee referral bonuses, professional certification and dues and more.
We have annual holiday events, weekly snack afternoons, ping pong tournaments, and multiple recreational sports teams including softball and soccer.
Hariri Pontarini Architects is compliant with all standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Hariri Pontarini Architects welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.